Ledgers, receipts, arrears, bonds, and splitting shared bills.
Keeping each tenancy’s ledger straight.
Payments are recorded against a tenancy, not a person, so a resident with two rooms keeps two clean ledgers. Record the amount actually received and the date it landed — Girilang works out what that leaves owing.
Backdating is fine and is the right thing to do when you are catching up. The arrears position recalculates from the dates you enter.
Why a tenant shows as behind, and by how much.
Arrears are the difference between the rent that has fallen due under the tenancy and the payments recorded against it. A tenancy that has just started with rent paid in advance will show as ahead rather than behind.
If a figure looks wrong, the cause is nearly always a payment recorded against the wrong tenancy or a rent amount that changed mid-agreement without the tenancy being updated.
Dividing one invoice across the rooms at an address.
Electricity, gas, and water at a sharehouse arrive as one bill for the whole address. Record the bill against the property and split it across the occupied rooms for the billing period, so each resident sees their share and the total always reconciles to the invoice.
Holding, tracking, and returning a bond.
A bond is recorded on the tenancy it belongs to, alongside the lodgement details for your state. Because the tenancy record survives the tenant moving out, the bond, the condition report, and the agreement stay together when it is time to work out a return.
Girilang records your bond details; it does not lodge bonds with the state authority on your behalf.
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